Expenses must always be business-related. Only the client or the company where the work is performed can verify at any time whether the expenses are business-related. In the event of an AHV/SUVA audit, payroll+ would have great difficulty verifying these expenses. Therefore, we strongly recommend that freelancers, contractors, or employees bill their expenses directly to the client or the company for which they are working.
When submitting expense reports via payroll+, you must use the expense report form: Downloads
In Section 2 of the Expense Policy you will find provisions regarding travel expenses.
Example:
Client based in downtown Bern; freelancer based in downtown Zurich
SBB Fare: Bern Main Station – Zurich Main Station, one-way ticket without discount, 2nd class: 51 CHF
SBB GA Monthly Pass (2nd Class) Travel Costs: 340 CHF
340 CHF / 51 CHF = 6.66
Through the 7th trip: Billing based on individual receipts
Starting with the 7th trip, a monthly GA pass can be billed
Travel costs by car: Bern city center to Zurich city center, 124 km. At 0.70 CHF/km
124 × 0.70 CHF = 86.80 CHF
Meaning: The car would be more expensive for this route and therefore cannot be billed